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Privacy Notice and Policies

Revised March 2022

Civ.ohio.gov is a service provided by the Ohio Civil Rights Commission. We recognize the importance of privacy to our website visitors. This Privacy Notice & Policies applies only to civ.ohio.gov. An Ohio.gov website with a different agency or other name immediately to the left of Ohio.gov  is maintained by another Ohio government agency and is governed by the policies of that agency.

Visitors to civ.ohio.gov should be aware of the following information:

What we collect

  • Personal identifiable information provided to us through charges filed through civ.ohio.gov. It may include:
    • Email addresses,
    • Names,
    • Home and work addresses,
    • Telephone number, and
    • Anonymous demographic information, which is not unique to you, (such as your ZIP code, age, and gender).
  • Generic, Internet-user information. It may include:
    • Internet protocol address of the individual computer  (or proxy server) making the request,
    • Type of internet browser or computer operating system you are using,
    • Date and time you accessed this site,
    • Internet protocol address of the individual computer (or proxy server) making the request, 
    • Type of internet browser or computer operating system you are using, 
    • Internet address of the site from which you may have linked to this site.​​​​​​
  • Please do not submit to us sensitive personally identifiable information through our contact form such as:
    • social security numbers,
    • driver's license numbers,
    • medical information, or
    • financial information.

How we collect information

Personally identifiable information is collected through voluntary disclosure by you through online forms and e-mail questions. Our website uses log files and web cookies to capture generic, Internet-user information each time a request is made to view a page within this website.

What we do with the information we collect

Personally identifiable information you submit in e-mail or online forms is used so that we can answer or process your request as effectively as possible.
All information collected through server log files is used in aggregate form to analyze usage trends and statistics to help us improve our website. It may also be used to identify and respond to threats to the State network.

Cookies may be used when necessary to complete a transaction, to process data submitted to us online, or to facilitate ongoing Internet interaction.
Public records and when we share your information

Ohio public records law requires state agencies to disclose most documents and records, including electronic records. Therefore, information submitted through this website may be subject to disclosure pursuant to a public records request. Please be aware that for public records, Ohio law requires us to disclose the records despite requests to keep information confidential. Click here to the Commission's public records policy.

Any information collected through this website that indicates a threat of harm to people, property or systems or a violation of a law may be shared with law enforcement and used in connection with a criminal investigation, prosecution or other legal proceedings.

Access and dispute of information

Under sections 1347.08 and 1347.09 of the Ohio Revised Code, individuals have access rights to their information maintained in personal information systems. "Access rights" means you have the right, with limits, to inspect, correct, and dispute such information.

How we protect your information: Confidential personal information and our policy on protecting privacy

The Ohio Civil Rights Commission requires its employees and contractors to respect privacy and protect personally identifiable information regardless of the form and system in which it's kept. Read the Commission’s R.C. 1347.15 CPI policy.

Ohio Revised Code 1347.15 requires the Ohio Civil Rights Commission to adopt rules regulating access to the confidential personal information the agency keeps, whether electronically or on paper. Our rules pertaining to confidential personal information may be found in rules 4112-8-01, 4112-8-02, 4112-8-03, 4112-8-04, and 4112-8-05 of the Ohio Administrative Code. 

Contact

Any further questions concerning the privacy policy for civ.ohio.gov should be directed to the commission data privacy point of contact, General Counsel, Christie Limbert. Written correspondence may be sent to:

Ohio Civil Rights Commission
30 E. Broad St., 5th Floor
Columbus, OH 43215